Materials Management Assistant

Materials Management Assistant

Department: Materials Management Department (MMD)

Reports to: Materials Management Manager
Duty Station: Bishkek, Kyrgyzstan
Deadline: 2 October 2026

Type of contract:Service

Summary of Position and Key Responsibilities

Under the supervision of the Materials Management Manager in collaboration with the relevant staff of the UCA departments and units, the Procurement Assistant shall support all aspects of procurement and materials management activities within UCA Kyrgyzstan, Tajikistan, Kazakhstan and Afghanistan including planning, order placement, vendor selection, purchase and delivery, inventory control, material handling and logistics, in compliance with specifications established by UCA and by relevant regulations.

Main Duties and Responsibilities

• Handle procurement requests within UCA locations
• To participate to the finalizing of the statement of requirements.
• Preparation of bidder lists.
• Review orders and create requisitions for purchased items, manage approval process
• Transmit and prioritize approved purchase orders and supporting documents to supplier
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
• Prepare, maintain, and review purchasing files, reports and price lists
• Track the status of requisitions, contracts, and orders
• Prepare Release of Payments along with supportive documents
• Follow-up payment execution process
• Substitute MMD colleagues while they are on leave
• Conduct consultancy contracts along with short-term contracts

Required Qualifications and Experience

• Intermediate command of written and spoken English is a requirement.
• Proficiency in Russian is a must.
• Speaking Kyrgyz would be an advantage.
• Advanced level in Excel spreadsheets and other Microsoft programs
• Honest and trustworthy; strong work ethic and diligent performer;
• Ability to work under stress
• Good team player, being able to feel, appreciate and use the drive of the team is a must;
• Proven ability to solve problems, in the context of conflicting or absent regulations
• Action and results-orientated; fast-learning
• ability to work cooperatively across an organization with many levels of staff and leadership; sensitivity to various organizational interests; diplomacy;
• Attention to detail; accuracy in reporting and operations
• Self-confidence; resourcefulness.

How to Apply:

Please submit your application (cover letter, CV and contact information of three references) by 02 October 2026.

Applications will be reviewed when received. Early applications are strongly encouraged.